MereSecure® XMS: Transportation Industry

We see value in using XMS: eXchange Management System for the Transportation Industry.

Collect vendor and risk management due diligence documents

Manage sub-contractors, suppliers, licenses, 1099s, I9/W9 and liability documentation to satisfy compliance and corporate governance

Marketing desktop for feedback forms, specific services available with existing clients and customers

Deliver change orders and needed documentation to clients and customers

Why MereSecure® XMS: Transportation?
Transportation companies like Airplanes, Helicopters, Ships, Automobiles, Racing cars, space companies, Part Suppliers all must implement a form of vendor management. Suppliers that provide product to the transportation company need to be properly put under due diligence policies. Risk calculations are made and assurances are managed to make sure the transportation company can meet their demand with a stable supply of parts. Many documents and different types of forms flow back and forth during the supplier vetting or annual renewal process. Whether internal or external users, everyone should provide the proper documentation to meet the needs accordingly. Existing vendor management systems focus on the internal side but whenever documents and forms are shared between one or more external parties companies rely on email, courier delivery, insecure FTP and fax services. File sharing platforms provide file storage plus a form of group collaboration. The XMS platform provides a way to send and ask to receive information without having to collaborate. All with a one time upload of documentation. XMS provides an online work desktop to staff and all invited third party participants. XMS is easy to train on and accessible from anywhere an internet browser is installed. XMS allows you to share any information with parts suppliers, clients, affiliate partners, vendors and other important contacts. This interaction should be fully secure and without separate emails repeatedly uploading the same attachments. This interaction should be easy to manage. This interaction is best handled with the XMS: eXchange Management System platform. Please contact us TODAY!
What are some XMS product benefits?
  • Evaluate suppliers for risk management verified documentation
  • Secure easy access to latest documents, drawings organized into tree view containers
  • Deliver forms for questionnaires, feedback, registration of your services - required responses
  • Deliver documents to clients, customers, suppliers , contractors, employees and vendors
  • Send required documents and forms to regulatory agencies securely
  • Send required documents and forms to state, county and city agencies securely
  • Setup an exhibit to request vendor management compliance of all third-party services contracts
  • Safe alternative to sending sensitive information over email
  • Searchable system of record of all activity with outside participants
  • Provide history audit trail of when a document has been downloaded or uploaded and by who
Additional XMS product benefits
  • High upload maximum filesize limit - beyond that of typical email limitations
  • Automated flow control with searchable elements
  • Input full contact/company information for easy search and re-use
  • Quickly see who has access to documents, restrict access to groups of files
  • Send repeat bundles of files quckly by setting up packages
  • Categorize and add custom parameters to files such as approved by, review date
  • Highly scalable n-tier architecture
  • No software to install (internet browser only)
  • Simple license pricing (SLP)
  • Integrate with any third-party forms package
Many documents are shared with third parties
  • Accounting Documents (Profit & Loss, Balance Sheet)
  • Benefits (Medical, Dental, Vision)
  • Bid and Proposals
  • Billing Receipts
  • Certificate of Insurance (COI) – Liability, etc.
  • Certifications & Trade Specialties
  • Change Order requests
  • City Business License
  • Customer feedback and clarifications
  • Employee Handbook
  • Employee Hiring Packets
  • Feedback forms
  • Lender applications
  • Lists of sub-contractors
  • Product Specifications
  • Project Management Meeting Notes
  • Questionnaire Forms
  • Risk Assessments
  • Tax Documents (1040, 1099, W-9, I-9, W-4)
  • Technical Specifications
  • Training Materials
  • Work schedules