MereSecure® XMS: Online Software Services

We see value in using XMS: eXchange Management System for the Online Software Service Industry.

Provide SSAE16 attestations and site questionnaire input responses to customers and prospects

Deliver contracts, input responses and final reports or deliverables to clients and customers

Manage sub-contractors, suppliers, licenses, 1099s, I9/W9 and liability documentation to satisfy compliance and corporate governance

Send financial prepared report documents to prospects, customers and to parent organizations

Why MereSecure® XMS: Online Software Services?
Online Services companies deal with vendor maintenance. However they also deal with being asked by their clients as part of their vendor maintenance. This is cumbersome to manage for every client making the request throughout the year. Whether you are a Software-as-a-Service provider, a colo provider or handle any part of client data -- vendor management is necessary. Any services provided by the organization need to be properly put under vendor compliance policies. Third and Fourth party companies need to also comply with regulatory policies imposed on the organizations. Many documents and different types of forms flow back and forth during the vendor vetting or annual renewal process. SSAE16 attestation reports and Business Continuity documents etc. are typically asked for depending on the size and vendor risk controls assigned. Whether internal or external users, everyone should provide the proper documentation to meet the required needs. Existing vendor management systems focus on the organization side but whenever documents and forms are shared between one or more external parties these same organizations rely on email, courier delivery and fax services. In addition, file sharing platforms provide file storage plus a form of group collaboration but are generally blocked from users as they violate corporate policy for data leakage. The XMS platform could be approved as the system can deliver the documentation to the clients without giving them control to use it for other purposes. XMS delivers without having to collaborate at all. All with a one time upload of needful documentation. XMS also keeps a bookmark of specific forms that are asked to be filled out as questionnaire's or interviews of the online service organization. XMS provides an online work desktop to staff, all invited clients and third party participants. XMS is easy to train on and accessible from anywhere an internet browser is installed. XMS allows you to share any information with clients, affiliate partners, sub-contractors and other important contacts. This interaction needs to be fully secure and without separate emails repeatedly uploading the same attachments. This interaction needs to be easy to manage. This interaction is best handled with the XMS: eXchange Management System platform. Please contact us TODAY!
What are some XMS product benefits?
  • Setup an exhibit to request vendor management compliance of all third-party services contracts
  • Secure easy access to latest requested documentation for vendor compliance with information organized into tree view containers
  • Deliver forms for questionnaires, feedback, registration of your services - required responses
  • Deliver documents to clients, customers, suppliers, contractors, employees and vendors
  • Setup an exhibit to send clients responses for questionnaires, tax returns and other verification information
  • Send required documents and forms to state, county and city agencies securely
  • Collect signed change orders from owners securely
  • Evaluate suppliers for risk management verified documentation
  • Submit invoices, contract amendments insurance liability policies and current employment practices
  • Provide history audit trail of when a document has been downloaded or uploaded and by who
Additional XMS product benefits
  • High upload maximum filesize limit - beyond that of typical email limitations
  • Automated flow control with searchable elements
  • Input full contact/company information for easy search and re-use
  • Quickly see who has access to documents, restrict access to groups of files
  • Send repeat bundles of files quckly by setting up packages
  • Categorize and add custom parameters to files such as approved by, review date
  • Highly scalable n-tier architecture
  • No software to install (internet browser only)
  • Simple license pricing (SLP)
  • Integrate with any third-party forms package
Many documents are shared with third parties
  • Accounting Documents (Profit & Loss, Balance Sheet)
  • Benefits (Medical, Dental, Vision)
  • Bid and Proposals
  • Billing Receipts
  • Certificate of Insurance (COI) – Liability, etc.
  • Certifications & Trade Specialties
  • Change Order requests
  • City Business License
  • Customer feedback and clarifications
  • Data Policy
  • Employee Handbook
  • Employee Hiring Packets
  • Feedback forms
  • Inventory Reports
  • Lease Documents
  • Lender applications
  • Lists of sub-contractors
  • Permit & Applications
  • Privacy Policy
  • Product Specifications
  • Project Management Meeting Notes
  • Questionnaire Forms
  • Revenue Forecasts
  • Risk Assessments
  • Security Policy and Testing
  • Tax Documents (1040, 1099, W-9, I-9, W-4)
  • Technical Specifications
  • Training Materials
  • Work schedules