MereSecure® XMS: Government

We see value in using XMS: eXchange Management System for the Government.

Ask for proposals from sub-contractors based on initial sets of drawings provided

Delivery platform to groups of agencies at state, county and city levels

Manage sub-contractors, suppliers, licenses, 1099s, I9/W9 and liability documentation to satisfy compliance and corporate governance

Deliver change orders and needed documentation to clients and customers

Why MereSecure® XMS: Government?
In government there are multiple departments involved on a single task often confusing the applicant or project owner when attachments and forms are involved. Many documents and different types of forms flow back and forth during the course of city permitting, planning commision application, zoning and other project collateral requirements. Counties coordinate data such as title records and manage state requirements. State and Federal have thousands of vendors they rely on for various services. Whenever documents and forms are shared between one or more parties companies rely on email, courier-postal delivery and fax services. File sharing platforms provide file storage plus a form of group collaboration. The XMS platform provides a way to submit to projects without having to collaborate at all. All with a one time upload of documentation. XMS provides an online work desktop to staff and all invited third party participants. XMS is easy to train on and accessible from anywhere an internet browser is installed. XMS allows you to share any information with clients, sub-contractors, city officials and other important contacts. This interaction needs to be fully secure and without separate emails repeatedly uploading the same attachments. This interaction needs to be easy to manage. This interaction is best handled with the XMS: eXchange Management System platform. Please contact us TODAY!
What are some XMS product benefits?
  • Secure easy access to latest requested documentation for vendor compliance with information organized into tree view containers
  • Secure easy access to latest applicants, transaction details, property information organized into tree view containers
  • Require updated license and certification proof routinely
  • Keep track of all clients and manage annual required documentation
  • Send required documents and forms to regulatory agencies securely
  • Send required documents and forms to state, county and city agencies securely
  • Collect signed change orders from owners securely
  • Provide required documentation to financial institutions in financing projects
  • Searchable system of record of all activity with outside participants
  • Provide history audit trail of when a document has been downloaded or uploaded and by who
Additional XMS product benefits
  • High upload maximum filesize limit - beyond that of typical email limitations
  • Automated flow control with searchable elements
  • Input full contact/company information for easy search and re-use
  • Quickly see who has access to documents, restrict access to groups of files
  • Send repeat bundles of files quickly by setting up packages
  • Categorize and add custom parameters to files such as approved by, review date
  • Highly scalable n-tier architecture
  • No software to install (internet browser only)
  • Simple license pricing (SLP)
  • Integrate with any third-party forms package
Many documents are shared with third parties
  • Architect Plans
  • Benefits (Medical, Dental, Vision)
  • Bid and Proposals
  • Billing Receipts
  • Certifications & Trade Specialties
  • Change Order requests
  • City Business License
  • City Use Permits
  • Civil Engineering Drawings Mechanical, Electrical, Plumbing, etc.
  • Customer feedback and clarifications
  • Data Policy
  • Employee Handbook
  • Environmental Study Reports
  • Feedback forms
  • Geological Reports
  • Lists of sub-contractors
  • Permit & Applications
  • Privacy Policy
  • Product Specifications
  • Project Management Meeting Notes
  • Property Titles
  • Questionnaire Forms
  • Risk Assessments
  • Security Policy and Testing
  • Tax Documents (1040, 1099, W-9, I-9, W-4)
  • Traffic Studies
  • Training Materials
  • Work schedules