MereSecure® XMS: Fortune 500

We see value in using XMS: eXchange Management System for the Fortune 500 Industry.

Collect vendor and risk management due diligence documents

Provide SSAE16 attestations and site questionnaire input responses to customers and prospects

Manage sub-contractors, suppliers, licenses, 1099s, I9/W9 and liability documentation to satisfy compliance and corporate governance

Deliver change orders and needed documentation to clients and customers

Why MereSecure® XMS: Fortune 500?
Any Fortune 500 companies deal with vendor maintenance. Externally services that are provided to the organization need to be properly put under vendor compliance policies. Third and Fourth party companies need to comply with regulatory policies imposed on the organizations. Many documents and different types of forms flow back and forth during the vendor vetting or annual renewal process. Whether internal or external users, everyone should provide the proper documentation to meet the needs accordingly. Existing vendor management systems focus on the organization side but whenever documents and forms are shared between one or more external parties these same organizations rely on email, courier delivery and fax services. In addition, file sharing platforms provide file storage plus a form of group collaboration but are mostly blocked from users as they violate corporate policy for data leakage. The XMS platform could be approved and singularly provides a way to send and ask to receive information without having to collaborate at all. All with a one time upload of needful documentation. XMS provides an online work desktop to staff and all invited third party participants. XMS is easy to train on and accessible from anywhere an internet browser is installed. XMS allows you to share any information with clients, affiliate partners, sub-contractors and other important contacts. This interaction needs to be fully secure and without separate emails repeatedly uploading the same attachments. This interaction needs to be easy to manage. This interaction is best handled with the XMS: eXchange Management System platform. Please contact us TODAY!
What are some XMS product benefits?
  • Secure easy access to latest requested documentation for vendor compliance with information organized into tree view containers
  • Secure easy access to latest applicants, transaction details, property information organized into tree view containers
  • Deliver forms for questionnaires, feedback, registration of your services - required responses
  • Deliver documents to clients, customers, suppliers, contractors, employees and vendors
  • Setup an exhibit to send clients responses for questionnaires, tax returns and other verification information
  • Send required documents and forms to regulatory agencies securely
  • Require updated license and certification proof routinely
  • Submit invoices, contract amendments insurance liability policies and current employment practices
  • Searchable system of record of all activity with outside participants
  • Provide history audit trail of when a document has been downloaded or uploaded and by who
Additional XMS product benefits
  • High upload maximum filesize limit - beyond that of typical email limitations
  • Automated flow control with searchable elements
  • Input full contact/company information for easy search and re-use
  • Quickly see who has access to documents, restrict access to groups of files
  • Send repeat bundles of files quickly by setting up packages
  • Categorize and add custom parameters to files such as approved by, review date
  • Highly scalable n-tier architecture
  • No software to install (internet browser only)
  • Simple license pricing (SLP)
  • Integrate with any third-party forms package
Many documents are shared with third parties
  • Accounting Documents (Profit & Loss, Balance Sheet)
  • Benefits (Medical, Dental, Vision)
  • Bid and Proposals
  • Billing Receipts
  • Certificate of Insurance (COI) – Liability, etc.
  • Certifications & Trade Specialties
  • Change Order requests
  • City Business License
  • Customer feedback and clarifications
  • Data Policy
  • Employee Handbook
  • Employee Hiring Packets
  • Feedback forms
  • Inventory Reports
  • Lease Documents
  • Lender applications
  • Lists of sub-contractors
  • Privacy Policy
  • Product Specifications
  • Project Management Meeting Notes
  • Property Titles
  • Questionnaire Forms
  • Revenue Forecasts
  • Risk Assessments
  • Security Policy and Testing
  • Tax Documents (1040, 1099, W-9, I-9, W-4)
  • Technical Specifications
  • Training Materials
  • Work schedules