MereSecure® XMS: Financial Industry

We see value in using XMS: eXchange Management System for the Financial Industry.

Collect vendor and risk management due diligence documents

Collect client or customer verification documentation for
regulatory policies

Manage sub-contractors, suppliers, licenses, 1099s, I9/W9 and liability documentation to satisfy compliance and corporate governance

Employers need to collect tax forms from employees and
contractors for filings

Why MereSecure® XMS: Financial?
Both financial institutions and third party consulting companies working with lenders etc. are involved in vendor maintenance. Externally services that are provided to the financial institution need to be properly put under due diligence policies. Third and Fourth party companies need to comply with regulatory policies imposed on the financial institutions. Many documents and different types of forms flow back and forth during the vendor vetting or annual renewal process. Whether internal or external users, everyone should provide the proper documentation to meet the needs accordingly. Existing vendor management systems focus on the lender side tracking but whenever documents and forms are shared between one or more external parties companies rely on email, courier delivery, insecure FTP and fax services. File sharing platforms provide file storage plus a form of group collaboration but are mostly blocked from users. The XMS platform provides a way to send and ask to receive information without having to collaborate at all. All with a one time upload of documentation. XMS provides an online work desktop to staff and all invited third party participants. XMS is easy to train on and accessible from anywhere an internet browser is installed. XMS allows you to share any information with clients, affiliate partners, sub-contractors and other important contacts. This interaction needs to be fully secure and without separate emails repeatedly uploading the same attachments. This interaction needs to be easy to manage. This interaction is best handled with the XMS: eXchange Management System platform. Please contact us TODAY!
What are some XMS product benefits?
  • Setup an exhibit to request vendor management compliance of all third-party services contracts
  • Secure easy access to latest requested documentation for vendor compliance with information organized into tree view containers
  • Deliver forms for questionnaires, feedback, registration of your services - required responses
  • Deliver documents to clients, customers, suppliers, contractors, employees and vendors
  • Perform due diligence on behalf of financial institutions for clients and collect required documentation
  • Send required documents and forms to state, county and city agencies securely
  • Collect signed change orders from owners securely
  • Submit invoices, contract amendments insurance liability policies and current employment practices
  • Searchable system of record of all activity with outside participants
  • Provide history audit trail of when a document has been downloaded or uploaded and by who
Additional XMS product benefits
  • High upload maximum filesize limit - beyond that of typical email limitations
  • Automated flow control with searchable elements
  • Input full contact/company information for easy search and re-use
  • Quickly see who has access to documents, restrict access to groups of files
  • Send repeat bundles of files quickly by setting up packages
  • Categorize and add custom parameters to files such as approved by, review date
  • Highly scalable n-tier architecture
  • No software to install (internet browser only)
  • Simple license pricing (SLP)
  • Integrate with any third-party forms package
Many documents are shared with third parties
  • Accounting Documents (Profit & Loss, Balance Sheet)
  • Benefits (Medical, Dental, Vision)
  • Bid and Proposals
  • Billing Receipts
  • Certificate of Insurance (COI) – Liability, etc.
  • Certifications & Trade Specialties
  • City Business License
  • Customer feedback and clarifications
  • Data Policy
  • Employee Handbook
  • Employee Hiring Packets
  • Feedback forms
  • Lease Documents
  • Lender applications
  • Lists of sub-contractors
  • Permit & Applications
  • Privacy Policy
  • Product Specifications
  • Project Management Meeting Notes
  • Property Titles
  • Questionnaire Forms
  • Rent Rolls
  • Revenue Forecasts
  • Risk Assessments
  • Security Policy and Testing
  • Tax Documents (1040, 1099, W-9, I-9, W-4)
  • Training Materials
  • Work schedules