MereSecure® XMS: Education

We see value in using XMS: eXchange Management System for Education industry.

Send financial prepared report documents to prospects, customers and to parent organizations

Delivery platform to groups of agencies at state, county and city levels

Manage sub-contractors, suppliers, licenses, 1099s, I9/W9 and liability documentation to satisfy compliance and corporate governance

Ask for proposals from sub-contractors based on initial sets of drawings provided

Why MereSecure® XMS: Education?
Educators whether teachers or administrators at the school deal with requests for documentation as part of their onboarding, retention and certification processes. This requires sensitive information to be shared and is cumbersome to maintain. Upload all of the requested information and questionnaire information to XMS and control who has access to that information in a clear exhibit by exhibit set-up. Many documents and different types of forms flow back and forth during the course of updating a staff personnel file. Additionally, whether sending updated school policy and form information from district to schools or with multi-campus universities -- XMS can be used to send documents easily with a single upload of files. Existing tools are typically implemented but fall short whenever documents and forms are shared between one or more parties requiring re-upload. Districts and school officials rely on corporate email, courier delivery and fax services. File sharing platforms provide file storage plus a form of group collaboration. The XMS platform provides a way to request for staff anonymity sharing information without having to collaborate at all. All with a one time secure upload of documentation. XMS provides an online work desktop to staff and all invited participants. XMS is easy to train on and accessible from anywhere an internet browser is installed. XMS allows you to share any information with teachers, school adminstrators, vendors and other important contacts. This interaction needs to be fully secure and without separate emails repeatedly uploading the same attachments. This interaction needs to be easy to manage. This interaction is best handled with the XMS: eXchange Management System platform. Please contact us TODAY!
What are some XMS product benefits?
  • Setup an exhibit to request vendor management compliance of all third-party services contracts
  • Secure easy access to latest documents, drawings organized into tree view containers
  • Deliver forms for questionnaires, feedback, registration of your services - required responses
  • Deliver documents to clients, customers, suppliers , contractors, employees and vendors
  • Exchange documentation between districts and schools with proof of receipt
  • Send required documents and forms to state, county and city agencies securely
  • Collect signed change orders from owners securely
  • Submit invoices, contract amendments insurance liability policies and current employment practices
  • Send teacher or administration hiring packets and collect form responses from new hires
  • Provide history audit trail of when a document has been downloaded or uploaded and by who
Additional XMS product benefits
  • High upload maximum filesize limit - beyond that of typical email limitations
  • Automated flow control with searchable elements
  • Input full contact/company information for easy search and re-use
  • Quickly see who has access to documents, restrict access to groups of files
  • Send repeat bundles of files quickly by setting up packages
  • Categorize and add custom parameters to files such as approved by, review date
  • Highly scalable n-tier architecture
  • No software to install (internet browser only)
  • Simple license pricing (SLP)
  • Integrate with any third-party forms package
Many documents are shared with third parties
  • Accounting Documents (Profit & Loss, Balance Sheet)
  • Benefits (Medical, Dental, Vision)
  • Bid and Proposals
  • Billing Receipts
  • Certificate of Insurance (COI) – Liability, etc.
  • Certifications & Trade Specialties
  • Change Order requests
  • City Business License
  • Customer feedback and clarifications
  • Employee Handbook
  • Employee Hiring Packets
  • Feedback forms
  • Lists of sub-contractors
  • Permit & Applications
  • Privacy Policy
  • Questionnaire Forms
  • Risk Assessments
  • Tax Documents (1040, 1099, W-9, I-9, W-4)
  • Training Materials
  • Work schedules