MereSecure® XMS: Construction Industry

We see value in using XMS: eXchange Management System for the Construction Industry.

Ask for proposals from sub-contractors based on initial sets of drawings provided

Deliver plans, permits and other documents to municipalities

Manage sub-contractors, suppliers, licenses, 1099s, I9/W9 and liability documentation to satisfy compliance and corporate governance

Deliver change orders and needed documentation to clients and customers

Why MereSecure® XMS: Construction?
In construction there are multiple trades involved to making a successful improvement project successful. Many documents and different types of forms flow back and forth during the course of the construction project. Existing tools are implemented for invoicing and purchasing aspects but whenever documents and forms are shared between one or more parties companies rely on email, courier delivery and fax services. File sharing platforms provide file storage plus a form of group collaboration. The XMS platform provides a way to request for competing sub-contractors to bid on the project without having to collaborate at all. All with a one time upload of documentation. XMS provides an online work desktop to staff and all invited third party participants. XMS is easy to train on and accessible from anywhere an internet browser is installed. XMS allows you to share any information with clients, sub-contractors, city officials and other important contacts. This interaction needs to be fully secure and without separate emails repeatedly uploading the same attachments. This interaction needs to be easy to manage. This interaction is best handled with the XMS: eXchange Management System platform. Please contact us TODAY!
What are some XMS product benefits?
  • Construction users need tools to keep track of their proposals from sub-contractors
  • Secure easy access to latest documents, drawings organized into tree view containers
  • Deliver forms for questionnaires, feedback, registration of your services - required responses
  • Deliver documents to clients, customers, suppliers, contractors, employees and vendors
  • Collect signed change orders from owners securely
  • Send required documents and forms to state, county and city agencies securely
  • Setup an exhibit to collect construction plans from your architect, civil, soils, mechanical and electrical and landscape architect
  • Provide required documentation to financial institutions in financing projects
  • Searchable system of record of all activity with outside participants
  • Provide history audit trail of when a document has been downloaded or uploaded and by who
Additional XMS product benefits
  • High upload maximum filesize limit - beyond that of typical email limitations
  • Automated flow control with searchable elements
  • Input full contact/company information for easy search and re-use
  • Quickly see who has access to documents, restrict access to groups of files
  • Send repeat bundles of files quckly by setting up packages
  • Categorize and add custom parameters to files such as approved by, review date
  • Highly scalable n-tier architecture
  • No software to install (internet browser only)
  • Simple license pricing (SLP)
  • Integrate with any third-party forms package
Many documents are shared with third parties
  • Accounting Documents (Profit & Loss, Balance Sheet)
  • Architect Plans
  • Benefits (Medical, Dental, Vision)
  • Bid and Proposals
  • Billing Receipts
  • Certificate of Insurance (COI) – Liability, etc.
  • Certifications & Trade Specialties
  • Change Order requests
  • City Business License
  • City Use Permits
  • Civil Engineering Drawings Mechanical, Electrical, Plumbing, etc.
  • Customer feedback and clarifications
  • Employee Handbook
  • Employee Hiring Packets
  • Environmental Study Reports
  • Feedback forms
  • Geological Reports
  • Inventory Reports
  • Landscape Design
  • Lender applications
  • Lists of sub-contractors
  • Permit & Applications
  • Project Management Meeting Notes
  • Property Titles
  • Questionnaire Forms
  • Rent Rolls
  • Revenue Forecasts
  • Tax Documents (1040, 1099, W-9, I-9, W-4)
  • Technical Specifications
  • Traffic Studies
  • Training Materials
  • Work schedules